Accounts Receivable (Income): Deposits all funds received; works with parish organization clergy, staff, and volunteer leadership to prepare deposits.
Records all donations in the database; categorizes and tracks the pledge-related donations so trends may be viewed over specific calendar periods.
Manages donations of stock and mutual funds by tracking all brokerage accounts (ensures that these donations are redeemed or sold as quickly as possible). Tracks gross and net sale price and provides this information to parish treasurer, bookkeeper, and donor.
Produces contribution statements and thank you emails and letters in coordination with the parish treasurer.
Tracks income for various budgets and designated accounts and continually reconciles these accounts; works with the Parish Administrator for Programs and Facilities re: receipt and tracking of income from space-use related accounts.
Annual Parish Stewardship Campaign: Collects and reports pledges; produces daily and/or weekly pledge listings as needed/requested, and reports database statistics. Responds to parishioner inquiries re: pledges and pledge payments, direct deposits, stock transactions, and payroll deductions.
Bank Accounts & Related Issues: Manages emergency checking account and debit card associated with the account. Follows Finance Committee policies and rules and advises committee as needed/requested. Tracks checks, debits, and deposits daily so accounts can be effectively reconciled. Maintains appropriate records for convenience of parish treasurer (originals reside with bookkeeper offsite).
Miscellaneous & Related: Manages with the Assistant Rector “Realm” (membership database) or its equivalent; produces membership reports as requested/required; establishes data entry standards, field use, and data collection processes, coordinating with groups needing data from the membership database.
